If you’re like most folks I’ve talked to recently, you’re still reeling from the immediate impacts of COVID-19, both to your work and personal life. And the uncertainty of the future and isolation is maddening. You want to do something – but what? I’d like to offer you a 5W1H proposition in answer to that question:
Who? Think of this downtime
as an opportunity to engage executives and managers as well as the front
line. Everybody Everyday, as we
say at GBMP. This is a good time to get
everyone on the same page, as Lean thinkers.
What? Develop an army of problem solvers. Employees are your most valuable resource. Invest in them.
Where? Virtually. Yes, it works! You don’t have to be tech savvy. We’ll take care of that. And you don’t have to all be in the same
physical space. We get you all together
virtually. Talking, sharing and problem
solving as a team.
Use the downtime you are experiencing right now to position your entire
organization for a strong come back.
Why? Sometimes adversity creates an
opportunity. Turn your downtime into
learning and continuous improvement time.
How? GBMP’s experienced team can inform, inspire
and coach your team. All of our consultants
have 25 or more years as successful Lean and Six Sigma practioners and
For over 25 years, the GBMP’s mission has been to help
organizations large and small develop their most valuable resource: their
employees. Our abiding belief, connoted
in our slogan, EVERYBODY EVERYDAY, is that given the right training and
inspiration, every employee – from the front lines to the corner office can be
a Lean thinker and problem solver. My
personal learning first as an operating manager has been, that continuous
improvement requires an army of problem-solvers, a culture that embraces tough
challenges collaboratively and confidently.
Presently, we are all faced with a challenge that absolutely
requires that confidence and collaboration.
While we may not be able to march forward arm in arm at this point,
thanks to the facility available from the Internet we still can learn together
– face-to-face – in the Gemba, if only remotely. And there is no better time or burning
platform than at this moment to engage and inspire all of our employees to
become an army of innovators and problem solvers in face of COVID19.
Whether your workforce is presently at home or in the workplace, local or dispersed, GBMP consultants can help with interactive Lean and Six Sigma training, consulting and coaching targeted exactly to your needs and timeframe. While we may not be able join you at this time at your site, we are all still as close as your nearest computer or smart device.
We’re all facing a tough and unprecedented situation right now. But the best of human spirit dictates that we nevertheless find ways to do our jobs and improve our jobs. Whether are an existing GBMP partner or are just beginning with continuous improvement, I encourage to take a few moments to peruse the interactive opportunities available to you from GBMP. Let us help you turn downtime into learning time.
Football is a tough sport; tougher than most who play it.
Almost everyone who plays will eventually sustain at least a minor injury. It
certainly took a toll on my body. At 15,
I broke my leg in two places during a scrimmage, and was out for the season. Then, another season passed me by, when as a
sophomore, I broke my shoulder on a tackling machine after just a couple days
of summer practice. But in 1964, the summer of my junior year, I decided to
give it one more try. Twice daily August
practices in full gear in the Pennsylvania heat and humidity were brutally
draining, even for a sixteen-year-old.
But, the toughest struggle of all for me was the testosterone-laced,
macho-intimidating competition from my fellow players. There is a point early in the season when
many players are vying for just a few positions, where it’s every kid for
himself. While finesse, precision and
teamwork are ultimately essential to win football games, in the heat of summer
practices the emphasis was mainly on toughness.
For a 16-year-old boy who had already been beaten down in two previous
seasons and was now singled out as someone who couldn’t take the toughness, the
August drills were a test, both physically and psychologically like I’d never experienced
before or perhaps since.
Notwithstanding the brutality of the sport, there are
considerable football skills to be learned and internalized. By the end of the summer sessions I was fighting
harder than ever to show my skills and make the September cut. After an especially hot Friday practice, I
showered and headed for home. Trudging
along a sidewalk that ran parallel the practice field, I wondered if all the
effort would pay off. Was my playing
okay? Would I make the team? In the
heat of battle, it’s hard to know who’s winning. Suddenly a car approached from behind, and a
reassuring voice called out, “Would you like a ride, Bruce?” It was my coach, Bill Mackrides. I was
happy he even knew my name. “Sure,” I
said and climbed into the car.
“I know,” coach Mackrides said, “the seniors are being pretty rough on you, but you’re doing fine.” The words hit me like a shot of adrenaline. He’d noticed my play on the field. “You’re making a good effort,” he continued. “If you stick with it you could be a starter.” The word “starter” burned into my mind. But the coach’s encouraging tone, in sharp contrast to the daily barbs I got from my juvenile teammates, was far more significant to me. His behavior informed mine. In that moment, my doubt and uncertainty were transformed to resolve.
There is a no doubt that coach Mackrides’ game knowledge on the practice field, enabled me and others to venture beyond our technical comfort zones. He knew the science of football and he led from personal experience – leading passer in college football and former member of the Philadelphia Eagles — two facts that never came up while he was my coach. He was all about the team, which did win a few games in a tough Pennsylvania league. Yes, William Mackrides had a superior understanding of the technical part of football, which he selflessly shared; but far more memorable, he had the ability to inspire and enable kids like me to reach higher. The aches from long-ago breaks and bruises are now amplified by time, causing me periodically to wonder if perhaps there might have been some less corporal way to spend my youth. Football is, after all, a sport where the players intentionally run into each other at full-speed. Nah! No way I would have missed the chance to play for coach Mackrides!
Can you think of a coach in your past that caused you to reach higher? Please share a story.
P.S. Just a reminder that GBMP is a licensed affiliate of the Shingo Institute – offering all six of the Shingo Model workshops, including the brand new Systems Design course. Not sure if the Shingo Model is right for your organization? Here’s a brief introduction which might help you to decide. We’d love to see you on March 25 & 26, 2020 at the foundational workshop, Discover Excellence, at The Gem Group in Lawrence Massachusetts.
Twenty-twenty marks the 35th anniversary of a
remarkable and unfortunately also singular event in my career: In 1985, my employer, United Electric
Controls (UE), elected to remove time clocks from the factory.
At the time of this unusual decision, I had already been
employed at UE for fourteen years in a variety of office jobs. I worked in a building a couple blocks away
from the factory, and “punching the clock” had never been a part of my day. From my first day of employ, my attendance
was tracked by exception – sickness, personal time or vacations – pretty much
on the honor system. But in 1985,
coincidentally around the time I transferred into manufacturing, the idea to
remove the time clocks was floated. I
weighed in as member of the management team on this idea, but I was pretty much
a bystander, a new kid on the block, still unaware of significance of the
The proposal raised concerns with many managers and
supervisors that some workers would cheat the company by fudging their hours or
simply not showing up for work. From
factory workers there were suspicions that without the clock they might be
coerced to work extra hours without pay. Both of these concerns were, as I understand,
the historical reasons for the implementation of time clocks as a common
factory practice. Time clocks have been
fixtures in factories since the turn the 20th century, installed to
provide an objective measure of attendance. They persist today as a management system
example of “the way we’ve always done things” as well as a symbol of mutual
distrust between management and labor.
Back in 1985, a business owner reflected on the time-clock proposal and listened to the concerns raised by others in the company. Ultimately, he decided, hourly employees should be no less trusted than office workers. (Thanks, Dave.) Forty hours of attendance would be assumed except as noted by each employee. No more double standard: a twenty-year factory employee no longer had to prove he or she was present while an office worker hired last week did not. The most obvious result of this system change was the absence of lines at time-clocks. Subtler yet more significant was the change in working relationships. More of us, less of them. In 1990, United Electric was recognized by the Shingo Prize for Enterprise Excellence, a coveted award based largely on the engagement in continuous improvement by employees, but arguably influenced by a singular management decision made years before. (And, by the way, attendance actually improved.)
Today, whenever I visit factories and witness the stampedes of employees to time clocks and hear the complaints of time lost to waiting in line to punch in out, I wonder why no one questions the practice. On the contrary, in the last 50 years an entire industry has grown up around punching the clock, adding software even to automatically track an employee’s whereabouts as well as his/her attendance.
Is this an improvement or are we, as Shigeo Shingo liked to say, just automating a waste – the eighth waste – and taking mutual distrust to a new level?
A quote from Peter Drucker is ringing in my ears: “There is nothing quite so useless as doing with great efficiency something that should not be done at all.”
What do you think? Is
it about time to reconsider time clocks?
PS Speaking of time, at this particular time of year, myself and my colleagues at GBMP would like to wish everyone a very happy, healthy and bright New Year. We look forward to seeing you, members of our Lean community, at events we sponsor throughout the year – from benchmarking plant tours and Shingo Institute workshops to Lean Certificate programs and our annual Northeast Lean Conference. We are especially excited to be able to offer Systems Design, the newestShingo Institute workshop, this February at Vibco in Rhode Island. We hope you can join us.
The English language can be confounding. For example, the word turkey is slang for “a person considered inept or undesirable” while the idiom cold turkey describes the actions of one who abruptly gives up a habit rather than through gradual change. Finally, talking turkey means “to discuss a problem in a serious way with a real intention to solve it.” For the upcoming holiday, let me frame these idioms in terms that are very important to the social science of Lean. First the turkey’s:
A long time ago, after a short stint as a materials manager, I was promoted to vice president of manufacturing. It was, in fact, my good fortune to enter production knowing nothing about it, lest I might have fancied myself an expert. Instead, I relied on people who were already there to help me learn. Having begun my career in the ‘creative’ world of marketing, a block away from the factory, I had previously been given to believe that manufacturing was ‘cut and dry’; a repetitive, mindless environment. What I soon discovered after my promotion, however, was that the production floor was filled with innovative if not spiteful employees who managed to build products despite errors in drawings and bills of material, despite malfunctioning equipment and despite a lack of respect for the irons they pulled out of the fire everyday. When I shared my early concerns with other managers I was cautioned not to spend too much time with malcontents from the factory floor.
I was floored. “What are these guys thinking?” I asked my welding supervisor, Lenny, as I related the malcontent story. He gave me wry smile and replied, “You’re heading in the right direction. Don’t get discouraged.” I thanked him and thought to myself, “This is different. I’m the manager and he’s coaching me.” Later in the week, I found a gift on my desk (the coffee cup above) from an anonymous friend. The thought and particularly the background behind it helped me through a few struggles.
Now for the idiom cold turkey. This is a model referred to in the Lean world as “blitz kaizen,” a big, sudden change.” These events are typically characterized by major layout changes. Machines and people are moved close together to facilitate material and information flow – both great objectives. Problem is, the machines are fine as objects of improvement. We can push them around as often as we like. Not so much with people. We struggle with change even when it’s self-initiated, and we really don’t like being pushed around. We like to be the agents of change, the innovators, not the objects. Our habits don’t change on a dime. Gradual, continuous improvement works better for us than cold turkey.
If we want to engage “everybody everyday” we need to talk turkey to get the root cause of real problems – especially managers. Recently during a factory tour at potential customer, a manager proudly shared his huddle board strategy with me: “We require each department to identify and solve a problem every day”, he said, “just like your slogan “everybody everyday.”
Gazing at the huddle board I asked an employee, “How important are the problems on your huddle board?” Her reply: “Sometimes they’re important, but one way or another we have find a problem to solve every day.” “How’s that working for you?” I asked. “Okay,” she responded tentatively, “but we seem to have more problems than solutions.” Seemed like they were counting problems not solutions – not talking turkey.
Finally, for the holiday I want to share a frivolous clip that was the inspiration for this idiomatic post: me talking to a turkey. Just a reminder that to everyone that we all need to lighten up some times and be grateful for the good people in our lives. To all my Lean friends, Happy Thanksgiving.